Form I-9 is a document created by the U.S. Citizenship and Immigration Services (USCIS) that is used to verify the identity and employment authorization of individuals hired to work in the United States. It is a mandatory requirement for all employers in the United States to have their newly hired employees fill out an I-9 form.
The purpose of Form I-9 is to ensure that employers only hire individuals who are legally authorized to work in the United States. By filling out the form, employers verify the identity and employment authorization of their employees, and employees provide proof of their eligibility to work in the United States.
The form is divided into three sections. Section 1 is completed by the employee on or before their first day of work. The employee must provide their full legal name, date of birth, social security number (if applicable), and attest to their citizenship status and eligibility to work in the United States.
Section 2 is completed by the employer within three business days of the employee’s first day of work. The employer must physically examine original documents that establish the employee’s identity and employment authorization, such as a U.S. passport, driver’s license, or permanent resident card. The employer then records the document information on the form.
Section 3 is completed by the employer when an employee’s employment authorization expires, and the employee is eligible for re-verification. The employer must re-examine the employee’s documents to ensure that they are still authorized to work in the United States.
It is important for employers to follow the instructions on Form I-9 carefully and maintain accurate records for all of their employees. Failure to comply with I-9 requirements can result in penalties, fines, and legal action.
In conclusion, Form I-9 is an important document that plays a vital role in ensuring that individuals who are hired to work in the United States are legally authorized to do so. It is mandatory for all employers to have their newly hired employees fill out an I-9 form and to maintain accurate records. By following the instructions carefully and staying up-to-date with any changes in the law, employers can ensure compliance with I-9 requirements and avoid any legal issues.
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